Updated on: July 19th, 2024

How to File an LLC Annual Report? 4 Steps With Best Practices

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To ensure that your LLC is in compliance with all applicable state regulations, familiarize yourself with the requirements for filing an annual report. This document–which may also be referred to as a “Statement of Information”–must be submitted according to each state’s unique rules and timelines; some states impose fees or require additional filings following key changes within the company’s legal name. As these companies are formed under individual laws at their respective levels, make sure you stay informed on what must be done so that no surprises arise!

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What Is an Annual Report for An LLC?

Keeping an LLC in good standing and operational requires the filing of annual reports, containing basic legal info, members’ names, and activities from the prior year. While they don’t include detailed financial information, these documents help business owners gauge their performance.

Note: 

Although certain states don’t refer to their paperwork as annual reports, they may still be able to use alternative terms such as a statement of information. For businesses that must submit documents every other year or once every 10 years – biennial and decennial reports respectively – it is important to consider the due date for filing these particular records.

What Is the Purpose of An Annual Report?

Annual reports are not only a necessity for businesses to function legally in their respective states but also provide investors and analysts with the data they need on business operations and financial projections. Thus, companies make sure to submit their annual reports each year without fail.

Tips and Suggestions for Filing Your LLC Annual Report

Here are some considerations to review regarding your LLC’s Statement of Information.

  • Determine if you must file an LLC annual report. 

Before making any decisions concerning a limited liability company filing an annual report or Statement of Information, LLC owners must first research the laws in their particular state. To boost business opportunities, a few states have chosen to omit this requirement for LLCs- Delaware, Ohio and South Carolina are among them. Even with these exemptions though, most US states still require that all Limited Liability Companies provide yearly Statements of Information.

By reviewing your LLC’s reports, the governing state authority is able to assess whether or not you’re still in operation. Submitting information such as the name and federal ID number of your company, principal place of, principal business address and purpose, owners’ identities/addresses and authorized signatories for legal documents can be easily accomplished using a form provided by most states. Furthermore, registered agents must also be included on these forms so that they may receive court-related or regulation documents.

If you opt to take on more significant changes, like revising your LLC’s name or voluntarily liquidating it, then you may be required to file additional government forms.

  • Look into how often annual reports must be filed. 

Contrary to its name, not every LLC is obligated to submit an “annual” report. In reality, a variety of states have different time frames for filing reports that eventually depend on the laws in your state. After initially registering with the applicable agency, some states such as California and Iowa may require biennial or two-yearly updates during odd years. Meanwhile, Pennsylvania only needs newer entities to file their information once every decade!

  • Check filing dates for your LLC’s annual reports. 

In addition to figuring out the frequency of filing your report, you must be aware of when the due date is. Every state has its own regulations regarding an LLC’s Statement of Information deadline; some states have a set filing date, for all companies in this category, while others specify that entities should file their reports on or prior to their formation anniversary and occasionally even on that exact day or at either end of their organization’s month-long celebration. There are also states which allow up to several months for completing these filings.

  • Factor in costs to file your LLC’s annual report. 

Depending upon the state you operate in, you may need to cover a fee when submitting your Statement of Information. The amount varies extensively between states and can range from only $10 up to hundreds of dollars.

  • Think about the possible consequences of failing to file. 

If you don’t file your LLC Statement of Information in a timely manner, unpleasant repercussions may ensue. Depending on the state, government bodies could potentially dissolve your LLC involuntarily or automatically if this requirement isn’t met.

Unpaid fees and taxes, alongside any applicable late penalties, if you failed to file your reports in former years, need to be paid promptly if you wish to maintain the status of your LLC. The limited liability protection that comes with this legal entity will remain safeguarded only when its standing is maintained. Moreover, failure or refusal to pay could put you at odds with obligations set out in either an operating agreement or loan/insurance agreements entered into by the LLC itself.

Rejoice! Most states have kept LLC reports to the bare minimum and often offer online submission options, which helps lessen paperwork and mailing expenses.

What Information Goes in An Annual Report?

An ordinary company annual report covers key financial excepts, recent events, and ownership updates. However, certain states may also require additional information when filing an annual report. Depending on the state you are located in, it is possible that extra information such as:

  • Legal Name of Your Company
  • “DBA” of Your Company
  • The primary location of business operations in the state
  • Location of your Office
  • Complete your business’s information for filing by providing the names and business addresses of managers and shareholders/members
  • All necessary identification numbers like your state entity number and EIN
  • A statement of purpose
  • Authorized signatories list
  • As well as registered agent information

Who Needs to File an Annual Report?

For businesses that are legally distinct from their owners, filing an annual report is a requirement for maintaining compliance. The following entities must file annual reports to remain in good legal standing:

  • LLCs
  • Nonprofits​
  • Corporations

Depending on the state’s regulations, these entities may be required to submit an annual report.

  • Sole proprietors
  • Partnerships

Tip: 

To discover if your state necessitates a yearly report for the kind of business entity you own, simply visit your state’s website where you initially submitted your organizational documents. Or take advantage of our annual report table further down this page!


How to File an Annual Report

Filing an annual report can seem like a daunting task, however, most states make the process easy and straightforward. Here’s what you’ll need to do:

1. Learn Your State’s Requirements and The Basics

The standards and practices for annual reports vary from state to state, meaning the required elements of your report may differ depending on which jurisdiction you’re operating in. For example:

  • The due date
  • Any filing fees
  • The required information about your business

To get the full scoop on all your LLC renewal documents and fees, be sure to explore your state’s business filing website. It will provide insight into when you need to file reports, how much they’ll cost, and ways that you can successfully submit them.

How often are annual reports due?

Contrary to popular belief, not all states demand reports be filed yearly. On the contrary, certain regions may require that a report is submitted annually, biennially or even every 10 years! The filing due date might coincide with your business’ formation anniversary – alternatively some states have one universal day when all reports are required to be in by.

It’s essential to be aware of your state’s regulations for company formation and the frequency at which you must submit reports. Make sure you take time to research the guidelines relevant to your business type so that you can remain compliant.


2. Complete the Annual Business Report Forms

After familiarizing themselves with the necessary annual report details, business owners can complete their form in just a few simple steps:

  1. Access the yearly report forms. You will either be mailed the form from certain states, or you will have to download it online or ask for it directly from a state agency.
  2. Be sure to include all of the necessary documents your state requires. A few states may just need a short list consisting of member names, business addresses and registered agent details; however, certain others are likely to expect more from companies like yours. To remain up-to-date with the changing requirements and legal regulations, be sure to talk to an experienced attorney or reach out directly to your registered agent for advice.
  3. Each LLC member shall be required to sign the form. For a single-member company, only one signature is necessary. However, for companies with multiple members, all owners must authenticate the document before submission.

To guarantee that the report is factual and reliable, you can supplement it with other documents:

  • Comprehensive financial documents like balance sheets, cash flow statements, and future projections can assist in reporting potential risks to your LLC so that you can take the necessary steps to mitigate them.
  • An executive summary should also be included as a comprehensive document outlining all essential legal and fiscal information about a business.

3. File Your Report in Your Required State

After filling out your annual business report form, it must be submitted to the state with any applicable filing fees.

Each state has its own processes for submission; however, most states allow you to fill and file reports electronically through their website or some states require that they are printed from a state agency’s website and mailed in.

Alternatively, the LLC registered agent can receive the forms which will then be sent back to the registered office address the appropriate office of the respective state.

To ensure your business’ continued, successful registration in numerous states, you’ll need to submit annual reports to each state that comprises part of your operation. This process will look similar to the one used for filing within your home state—but be sure to check with the secretary of state’s office for more specific information on requirements and procedures.


4. Prepare for Your Next Annual Report Deadline

Ensuring your business is meeting its financial and legal requirements year-round will set you up for success. Ignoring filing deadlines for submitting incorrect or out of date information can cost you dearly in fees from the state, not to mention damage your standing with them altogether.

Consider setting reminders on a calendar system so that no due dates slip through the cracks, as well as staying tuned into any policy alterations regarding annual financial reports to stay compliant and avoid costly mistakes.


Annual Report Best Practices

Streamline your annual report filing process with these actionable tips:

  • Be ready for extra costs and franchise taxes
  • Double-check to ensure the accuracy of your report
  • Make any necessary corrections if needed

Prepare for Fees and Extra Costs

Not all states provide a free filing process, with California being particularly expensive at $800. To prevent any unpleasant surprises, you should remember to account for your report fees in advance.


Factor in Franchise Taxes

States can demand businesses to pay a fee known as ‘Franchise taxes’ simply for being active within their boundaries. Take California, who may impose these fees on Nevada-based companies with stores in Los Angeles. Certain states necessitate you to hand over Franchise Taxes or other business levies when submitting your annual report each year.


Amend Your Report if You Find Errors

If you need to alter your LLC’s business information or correct a mistake on the report, you must file an amendment. To ensure that no essential data is missed, here are the steps to take when submitting an amended annual report:

  1. Evaluate your original form to discern what modifications are necessary. Did you misstate a figure, alter the managing principals, or relocate?
  2. Uncover the report from the secretary of state where you operate. Figure out if an amended report is needed or if you can recycle the initial one. In case that reusing it is unavoidable, make sure to mention “amended” above for proper monitoring.
  3. Gather signatures from all participants in order to guarantee accuracy of information on your form.
  4. Pay off any corresponding annual reporting fees – some states may not require this step should amendments be applied or charge a lesser amount instead.

Avoid Annual Report Penalties and Fines

Submitting inaccurate or untimely annual reports can come with severe consequences, so it is essential to stay informed of the typical mistakes that people make when completing them. These include:

  • Submitting incomplete information;
  • Applying incorrect payment methods or amounts;
  • Committing execution errors such as failing to sign and date the report or having an unauthorized person do it;
  • Neglecting to submit your annual report by the due date.

Submitting your annual business report on time can mean avoiding hefty penalties. All LLC members should make sure to thoroughly review the form for any inaccuracies prior to submission, and even consider having an attorney double-check it as well. Acting promptly to file an annual report is key – don’t let missing this due date become a costly mistake!


Annual Report Considerations by State

Across the states, annual report requirements vary in scope and applicability. Certain states don’t require them at all while others may need reports for certain types of business entities but not others. To ensure you’re satisfying your state’s expectations, we’ll break down some particular processes below:


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