New York LLC Publication Requirements (Full Guide)

Get Professional Help With your NY LLC and Publication Requirements

Different states have different requirements when it comes to forming an LLC, with some states requiring you to publish your LLC formation in newspapers. New York is one of these states. You are required to publish a notice of formation in a local newspaper from an approved list. This process is known as a New York Publication Requirement.

There are only three states in the US that still have a publication requirement, making it one of the more expensive states to form an LLC. It is not surprising that more and more states are no longer including this as part of the formation process, as it is a relic of the days when newspaper ads were the only way to ensure the public knew about new companies. Today, there are many ways that the public can be notified about this, but in New York, publishing in a newspaper is still a requirement. To this day, people are still questioning the need for this requirement, but there is nothing that new business owners can do except follow the rules and pay the fees to avoid getting a fine.

This guide will take you through the process of publishing your LLC in a New York newspaper, as well as offering a few top quality options when it comes to getting help forming your LLC in the state of New York.

Table Of Contents

Get Professional Help With your NY LLC and Publication Requirements
The Step by Step Process for Your NY Publication
Specifications For New York Notice of Formation
How to Save Some Money?
What Must I Include In My NY LLC Notice of Formation?
What Happens If I Don’t Comply?
Costs of NY Publications
Can I Do It Myself?
Get Professional Help to Form an LLC in New York
List of Approved New York LLC Newspapers by County

The Step by Step Process for Your NY Publication

Step 1: After successfully filing your LLC, you will have 120 days to publish in two newspapers once a week for 6 consecutive weeks, one daily and one weekly.
Step 2: You will not have a choice as to which newspapers you make the notification in, as the County Clerk will designate these for you. You will need to get in touch with the County Clerk office where your LLC’s office is located and provide them with your filing receipt. They will then assign you the newspapers. The newspapers that they ask you to publish in are not fixed, so they may vary or rotate. This is why it is so important to get a formal notification from them before you publish.
Step 3: Get in contact with the newspapers that have been given to you by the County Clerk and arrange for the publication. At this point you will have to pay their respective fees.

Step 4: Lastly, you will have to submit the Certificate of Publication along with the affidavits and the fee to the state. The fee is $50 and is used to process your Certificate of Publication.

Specifications For New York Notice of Formation

When you publish a Notice of Formation, there are few specifications you must follow.

You must publish your Notice of LLC Formation in 2 approved newspapers that are in the same county as the new LLC’s principal place of business.
One of the newsletters that you publish in must be a daily newspaper, and the other one has to be a weekly newsletter.
You must publish your notice at least once every week for 6 consecutive weeks.
After forming the LLC, you must complete the publication process within 120 days.
Once you have finished the publication process and the 6 weeks of publishing is completed, the newspapers will send you an Affidavit of Publication. This needs to filed, along with a Certificate of Publication, with the Secretary of State. There is a $50 fee for when you file this.
There are also guidelines when it comes to the format of the notice of formation. There are many guidelines online that will help you write your publication notice, or there are companies who will write it for you.

How to Save Some Money?

What with the publication fee and the filing fee, this part of the LLC formation process can work out to be quite expensive. Because of this, some businesses have worked out a few ways to save a little money.

As publication costs vary dramatically between counties, it makes sense to publish in a county where the costs are a lot lower. This can be done by using your registered agent’s office as your principal office, so you could make sure that this office is in a cheaper county. This could work out quite nicely, especially as you have not managed to lease an office yet from which to base your LLC. Once you have gone through the publication process, you can then change the principal address of your business quite easily.

Another way to save a bit of money is to use what is commonly known as the ‘wait and see’ approach. This means that business owners simply don’t fulfil the publication requirement right away, instead they wait to see if their new venture will be successful or not. If the business is going the right way and is starting to look successful, then they can comply with the requirement before it is too late and not get any fines. If it is looking like the business is not going very well, then they can dissolve the LLC before going through the whole publication process and wasting money.
Many people overspend dramatically when posting their notice of formation by being much too wordy. Although there is a set format you must follow, you are able to abbreviate your ad and therefore save some money.

What Must I Include In My NY LLC Notice of Formation?

There are certain specifications you must follow when it actually comes to writing your LLC notice of formation. Essentially, it must include the following:

The name of the LLC that has been formed.
On your completed filing, the state will have given you a date you should include.
The county and street address that you would like to list.
If the LLC is set to dissolve, then you need to list the date of this.
Who the registered agent of the LLC is.
What the purpose of the LLC is.
The address where the NY Secretary of State may forward any process against the LLC.
A statement that the Secretary of State has been designated as an agent of the LLC upon whom process against it may be served.

What Happens If I Don’t Comply?

As publishing a notice of formation is a requirement when forming an LLC in the state, there are penalties for those that don’t comply. One of these penalties is that your business can’t use the court system to sue unless you fulfil this requirement, and your business will not be in very good standing. That means that if your business is sued, then your corporate veil may be pierced.

Costs of NY Publications

Each county in the state of New York has different publication costs, with some being a lot more expensive than others. Most charge between $70 to $200, while some, such as New York, Bronx, and Queens are all a lot more, with some being as expensive as $1500. Overall, the costs will typically range from $600-$1200 when you combine the county fees, the newspaper advertising rates and the Certificate filing fee.

Can I Do It Myself?

It is definitely possible to complete the requirement yourself, although for some it can be a little confusing and time consuming. You yourself will need to get in contact with the County Clerk of the county where the LLC’s office is located as well as the newspapers yourself. Depending on the complexity of your business, there is always the chance that you will have to also hire a lawyer or an LLC formation company.

Get Professional Help to Form an LLC in New York

If the whole process seems like too much, or you don’t have time to fulfil the requirements yourself, there are many companies out there that will complete the process for you, giving you more time to focus on your business. You can also rest assured that you will complete this requirement correctly, so there won’t be any unnecessary problems or fees in the future.

Zenbusiness

Zenbusiness is one of the best companies that can provide the New York Publication requirement service for you. The company never has any trouble satisfying your legal requirement of delivering a certificate to the county clerk within 120 days of forming an LLC in New York, and have literally thousands of positive reviews online to help prove the quality services that they provide. With Zenbusiness, the whole process is simplified. They coordinate with the county clerk, the newspapers, state and attorneys, keeping your costs as low as they can by working with the counties and newspapers that offer the lowest fees and costs.

$0 + State Fees

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IncFile

IncFile is another great company to consider using when it comes to forming an LLC in New York. Although they don’t help with the publication requirements, they are one of the best and cheapest in the market when it comes to actually forming the LLC. So affordable in fact, they will take care of the whole process for you for free, meaning all you have to do is pay the New York state fee. They have tons of great reviews online, and offer everything you need in the free package to form an LLC correctly, with paid add ons to use only when you need them

$0+State Fees

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Form an LLC today with IncFile starting from $0 + state fees. They Have 97% customer satisfaction rating and over 3900+ verified reviews.

The New York Publication requirement is just one of the many processes involved with setting up an LLC in New York. Although setting up an LLC is relatively straightforward, it can be very time consuming, and there is a lot of paperwork involved, which is why many businesses are looking to other companies to take on the work for them.

List of Approved New York LLC Newspapers by County

County	Daily Newspaper(s)	Weekly Newspaper(s)
Albany County	The Times Union	The Altamont Enterprise The Ravena News-Herald The Spotlight/The Colonie Spotlight/The Guilderland Spotlight The Evangelist The Jewish Press, Inc.
Allegany County*	The Wellsville	The Alfred Sun Cuba Patriot
Bronx County	New York Law Journal	Bronx Free Press
Broome County	Press and Sun Bulletin	The Deposit Courier The Windsor Standard
Cattaraugus County	The Olean Times Herald	The Salamanca Press
Cayuga County	The Citizen	The Lakeshore News
Chautauqua County	The Post Journal The Observer	The Westfield Republican
Chemung County	The Star Gazette The Corning Weekly	Chemung County does not have a designated weekly paper. You are allowed to publish in any weekly paper that has been designated by the surrounding counties.
Chenango County	The Evening Sun	The Sherburne News
Clinton County	The Press Republican	The Sun
Columbia County	The Register	The Columbia
Cortland County	The Cortland Standard	Cortland County does not have a designated weekly paper. You are allowed to publish in any weekly paper that has been designated by the surrounding counties.
Delaware County	The Daily Star	Walton Reporter
Dutchess County	Poughkeepsie Journal	The Millerton News Hudson Valley News Southern Dutchess News
Erie County	The Buffalo Evening News	The Millerton News Hudson Valley News Southern Dutchess News
Erie County	The Buffalo Evening News	The Buffalo Law Journal
Essex County	Plattsburgh Press Republican Glens Falls Post Star Adirondack Daily Enterprise	Denton Publications: Valley News Denton Publications: Times of Ti Lake Placid News
Franklin County	The Malone Telegram Adirondack Daily Enterprise	Tupper Lake Free Press
Dutchess County	Poughkeepsie Journal	The Millerton News Hudson Valley News Southern Dutchess News
Erie County	The Buffalo Evening News	The Buffalo Law Journal
Essex County	Plattsburgh Press Republican Glens Falls Post Star Adirondack Daily Enterprise	Denton Publications: Valley News Denton Publications: Times of Ti Lake Placid News
Franklin County	The Malone Telegram Adirondack Daily Enterprise	Tupper Lake Free Press
Fulton County	Gloversville Leader Herald	The Hamilton County News
Genesee County	The Daily News	The Akron Bugle The Alden Advertiser The Jewish Press The Ken-Ton Bee The Livingston County News The Suburban News The Tri-County Advertiser The Albion Advertiser
Greene County	Catskill Daily Mail	Green County does not have a designated weekly paper. You are allowed to publish in any weekly paper that has been designated by the surrounding counties.
Hamilton County	The Leader Herald	The Hamilton County Express
Herkimer County	The Times Telegram The Observer Dispatch	The Adirondack Express The West Winfield Star
Jefferson County	The Watertown Daily Times	The Thousand Island Sun
Kings County (Brooklyn)		Brooklyn requires you to contact the county clerk with a receipt from filing the articles of organization for your company. The clerk will designate which papers you are allowed to publish in and will give you codes to use with your publication. You cannot publish with any newspaper in Brooklyn without these codes.
Lewis County	The Watertown Daily Times	The Journal and Republican The Boonville Herald
Livingston County	Livingston County News Genesee Country Express	Democrat & Chronicle Hornell Evening Tribune
Madison County**	Oneida Daily Dispatch	Mid-York Weekly Cazenovia Republican
Monroe County	Daily Record Messenger Newspapers	Democrat and Chronicle Rochester City Newspaper Rochester Business Journal The Jewish Ledger Mendon-Honeoye Falls-Lima Sentinel Webster Herald
Montgomery County	The Amsterdam Recorder	The Courier Standard
Nassau County		Nassau County has a large number of newspapers available to use for publication and has provided a comprehensive list.
New York County (Manhattan)		Manhattan requires you to contact the county clerk with a receipt from filing the articles of organization for your company. The clerk will designate which papers you are allowed to publish in and will give you codes to use with your publication. You cannot publish with any newspaper in Manhattan without these codes.
Niagara County	Lawport Union Sun and Journal	Niagara Frontier Publications Business First of Buffalo The Buffalo Law Journal
Oneida County	The Observer Dispatch The Rome Sentinal	The Boonville Herald Clinton Courier Queens Central News The Udicah Phonix
Onondaga County	The Post Standard	Eagle Newspapers Syracuse New Times
Ontario County	The Daily Messenger The Fingerlakes Times	The Rochester Business Journal The New York Eagle News The Chronicle Express The Jewish Ledger
Orange County		Orange County has a large number of newspapers available to use for publication and has provided a full list of newspapers available.
Orleans County		Orleans County has a large number of newspapers available to use for publication and has provided a full list of newspapers available.
Oswego County	The Palladium Times	The Oswego County Weekly
Otsego County	Daily Star	Freemans Journal
Putnam County	The Journal News	The Putnam County Courier The Putnam County Press The Putnam County News and Recorder
Queens County		Queens requires you to contact the county clerk with a receipt from filing the articles of organization for your company. The clerk will designate which papers you are allowed to publish in and will give you codes to use with your publication. You cannot publish with any newspaper in Queens without these codes.
Rensselaer County	Times Union Troy Record	The Advertiser The Express The Eagle
Richmond County (Staten Island)		Richmond County has a large number of newspapers available to use for publication and has provided a full list of newspapers available.
Rockland County	Rockland Journal News	Rockland Review Rockland County Times
Saint Lawrence County	Courier Observer The Watertown Daily Times	Ogdensburg Journal Tribune Press
Saratoga County	The Saratogian The Times Union The Daily Gazette The Post Star	Community News The Express
Schenectady County		Schenectady County has a large number of newspapers available to use for publication and has provided a full list of newspapers available.
Schoharie County	The Gazette	The Times Journal
Schuyler County	The Ithaca Journal The Corning Leader	The Observer The Review Express
Seneca County	The Finger Lakes Times	Reveille Between the Lakes
Steuben County		Steuben County has a large number of newspapers available to use for publication and has provided a full list of newspapers available.
Suffolk County		Suffolk County has a large number of newspapers available to use for publication and has provided a full list of newspapers available.
Sullivan County	The Times Herald Record	The River Reporter The Sullivan County Democrat
Tioga County	Sayre Morning Times	Tioga County Courier
Tompkins County	Ithaca Journal	Trumans Burg Free Press Tompkins Weekly
Ulster County		Ulster County has a large number of newspapers available to use for publication and has provided a full list of newspapers available.
Warren County		Warren County has a large number of newspapers available to use for publication and has provided a full list of newspapers available.
Washington County	The Post Star	The White Hall Times The Eagle
Wayne County	The Finger Lakes Times	The Times of Wayne County The Williams Sun and Record
Westchester County		Westchester County has a large number of newspapers available to use for publication and has provided a full list of newspapers available.
Wyoming County	The Daily New	The Country Courier The Arcade Herald The Perry
Yates County		Yates County has a large number of newspapers available to use for publication and has provided a full list of newspapers available.